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Recording a salary payment

Helpful Hint!

If you are completing the Sage 50 Practice Set, you are asked to process salaries at the end of a given month.

Once you have created a record for a salaried employee, you are ready to record a salary payment to that employee. This topic shows you where and how to enter the salary paid to the employee into Sage 50. Note that the recording of wages follows a similar process to that illustrated here for a salary payment but wages are calculated based on the number of hours worked.

To record a salary payment in Sage 50, ensure you are in the Employees & Payroll Navigation Center, click the Pay Employees icon and select Enter Payroll for One Employee from the drop down list provided.

If your chart of accounts has more than one account with an Account Type classified as Cash, you may be prompted to select a cash account to use for the transaction. Next, the Payroll Entry window will be displayed where you can enter the details of the salary payment into Sage 50. The following screenshot and reference table show step-by-step instructions on how to enter a salary payment into the Payroll Entry window in Sage 50. Note that each step is assigned a reference number to help you identify the appropriate field or icon in the screenshot.

The Payroll Entry window with reference numbers

Step	Sage 50 field or icon	Action
	Employee ID	Select the employee to whom the salary payment is made.
	Pay to the Order of	Notice that once you have selected an existing employee in the Employee ID field, Sage 50 automatically displays the name and address of the employee.
	Check Number	If the employee is paid by check, enter the reference number of the check in the Check Number field. Note that if you leave the Check Number field blank, Sage 50 will automatically assign a check number if the check is printed through Sage 50. However, if you are completing the Sage 50 Practice Set, you are not asked to print checks. Instead, you are advised of the check number to use, so you should enter that number into the Check Number field.
	Date	Click the calendar icon to select the date of the payment.
	Cash Account	If the business has more than one type of cash account, confirm that the correct account has been selected. If you are completing the Sage 50 Practice Set, you are asked to use the Checking Account.
	Pay Period Ends	Click the calendar icon to select the last date in the payroll period for which the salary payment is made.
	Weeks in Pay Period	Sage 50 automatically populates this field with the default information specified when that employee's record was set up. You can either accept the default information or enter any changes directly into the Weeks in Pay Period field.
	Salary Amounts	Sage 50 automatically populates the fields in the Salary Amounts columns with the default information specified when that employee's record was set up. You can accept these values or change the details if required.
	Taxes - Benefits - Liabilities	Sage 50 automatically populates the fields in the Taxes - Benefits - Liabilities columns with the default information specified when that employee's record was set up. You can accept these values or change the details if required.
	The dollar value of the amount paid	Sage 50 automatically calculates and displays the net amount paid to the employee.
	Once you have entered the information in the Payroll Entry window, remember to review your entries and click the Save icon to record the salary payment, journalize the transaction and post it to the applicable accounts.