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Recording a salary payment

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If you are completing the Peachtree Practice Set, you are asked to process salaries at the end of a given month.

Once you have created a record for a salaried employee, you are ready to record a salary payment to that employee. This topic shows you where and how to enter the salary paid to the employee into Peachtree. Note that the recording of wages follows a similar process to that illustrated here for a salary payment but wages are calculated based on the number of hours worked.

To record a salary payment in Peachtree, ensure you are in the Employees & Payroll Navigation Center, click the Pay Employees icon and select Enter Payroll for One Employee from the drop down list provided.



Select enter payroll

This displays the Payroll Entry window where you can enter the details of the salary payment into Peachtree. The following screenshot and reference table show step-by-step instructions on how to enter a salary payment into the Payroll Entry window in Peachtree. Note that each step is assigned a reference number to help you identify the appropriate field or icon in the screenshot.

The Payroll Entry window with reference numbers

The Payroll Entry window
Step Peachtree
field or icon
Action
1 Employee ID Select the employee to whom the salary payment is made.
2 Pay to the Order of Notice that once you have selected an existing employee in the Employee ID field, Peachtree automatically displays the name and address of the employee.
3 Salary Amounts Peachtree automatically populates the fields in the Salary Amounts columns with the default information specified when that employee's record was set up. You can accept these values or change the details if required.
4 Taxes - Benefits - Liabilities Peachtree automatically populates the fields in the Taxes - Benefits - Liabilities columns with the default information specified when that employee's record was set up. You can accept these values or change the details if required.
5 The dollar value of the amount paid Peachtree automatically calculates and displays the net amount paid to the employee.
6 Check Number If the employee is paid by check, enter the reference number of the check in the Check Number field. Note that if you leave the Check Number field blank, Peachtree will automatically assign a check number if the check is printed through Peachtree. However, if you are completing the Peachtree Practice Set, you are not asked to print checks. Instead, you are advised of the check number to use, so you should enter that number into the Check Number field.
7 Date Click the calendar icon to select the date of the payment.
8 Cash Account If the business has more than one type of cash account, select the cash account from which the payment is made. If you are completing the Peachtree Practice Set, you are asked to select the Checking Account.
9 Pay Period Ends Click the calendar icon to select the last date in the payroll period for which the salary payment is made.
10 Weeks in Pay Period Peachtree automatically populates this field with the default information specified when that employee's record was set up. You can either accept the default information or enter any changes directly into the Weeks in Pay Period field.
11 Save icon Once you have entered the information in the Payroll Entry window, remember to review your entries and click the Save icon to record the salary payment, journalize the transaction and post it to the applicable accounts.
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