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Recording a miscellaneous cash receipt

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Helpful Hint!

If you are completing the Sage 50 Practice Set, you will use the Receipts window to record a miscelleneous cash receipt and a collection of an accounts receivable.

Besides collecting receipts from customers, businesses sometimes receive miscellaneous cash receipts from parties such as loan providers, from vendors for cash refunds and from the owners of the business for further capital investment. If you are completing the Sage 50 Practice Set, you are asked to enter those miscellaneous receipts into the Receipts window. Sage 50 will then use the information saved in that window to record the journal entry to the cash receipts journal and post the transaction to the appropriate accounts. This topic explains where and how to record a miscellaneous cash receipt in Sage 50.

To record the miscellaneous receipt, if you are in the Banking Navigation Center, click the Receive Money icon and select Receive Money from Customer from the drop down list provided. Alternatively, through the Customers & Sales Navigation Center, you can also access the same Receipts window by clicking the Receive Money icon and selecting Receive Money from Customer from the drop down list provided.

Select Receive Money From Customer

This opens the Receipts window where you are able to enter the details of the receipt. The following screenshot and reference table show step-by-step instructions on how to enter the miscellaneous cash receipt into the Receipt window in Sage 50. Note that each step is assigned a reference number to help you identify the appropriate field or icon in the screenshot of the Receipts window.

The Receipts window with reference numbers

The Receipts window
Step Sage 50
field or icon
Action
1 Customer or Vendor ID The options you should select depends on from whom the cash is received:

  • If the receipt is from an existing vendor, select Vendor ID and then click the magnifying glass icon to select the appropriate vendor ID.
  • If the receipt is from an existing customer, select Customer ID and then click the magnifying glass icon to select the appropriate customer ID.
  • If the receipt is from a party that is not set up as a vendor or a customer in Sage 50, select Customer ID but leave the field with the magnifying glass icon empty.
2 Name and address Note that if you select an existing customer or vendor, Sage 50 automatically displays the name and address of that customer or vendor.

However, if you are completing the Sage 50 Practice Set, you may be provided with the name of the party from whom the payment is received but not their address. In this case, just type the payer's name in the Name line.
3 Reference Enter the reference number for the cash receipt. For example, if you receive a check, then the reference is the check number of that check.
4 Receipt Number Enter the receipt number for the cash receipt. If you are completing the Sage 50 Practice Set, you are advised of the receipt number to use, so you should enter that number into the Receipt Number field.
5 Date Click the calendar icon to select the date of the receipt.
6 Payment Method Select the method of payment from the drop down list provided.
7 Cash Account If the business has more than one type of cash account, select the cash account into which the receipt of cash is entered.
8 Apply to Revenues tab Select the Apply to Revenues tab to enter the details of the receipt. Note that if the miscellaneous receipt is from an existing customer who has not paid the full amount outstanding on their account, Sage 50 automatically displays the Apply to Invoices tab rather than the Apply to Revenues tab. If the cash receipt does not relate to any of these invoices you will need to click on the Apply to Revenues tab to record information for a new cash receipt.
9 Description Enter the description of the miscellaneous cash receipt.
10 GL Account Select the appropriate general ledger account that is to be credited after you save this receipt in Sage 50. Note that when you first open the Receipts window, Sage 50 may automatically display the default general ledger sales account. Remember to select the correct account that needs to be credited by the amount of the receipt.

Hint: If you can not see the GL Account column, you may need to update your global options in Sage 50. For instructions how to update these options, visit the changing global options page in this learning center.
11 Amount Type in the amount of the receipt in the Amount column.
12 New receipt row You can enter additional receipts by repeating steps 9 to 11.
13 Receipt Amount Sage 50 automatically calculates and displays the total amount received. This amount is also displayed in the title of the Apply to Revenues tab. You should check that this total is equal to the amount of the check received or other method of payment.
14 Save icon Once you have reviewed the information in the Receipts window, remember to click the Save icon to record the cash receipt, journalize the transaction and post it to the applicable accounts.
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Helpful Hint!

When you open the Receipts window, Sage 50 may automatically populate a date or a reference number into the Deposit Ticket ID field. If there is anything entered into the Deposit Ticket ID field Sage 50 will automatically create a bank deposit ticket for that single cash receipt when the Receipts window is saved. If this field is left blank, no bank deposit ticket is created. If you are completing the Sage 50 Practice Set, delete any entry that may be in this field. This is because you are instructed to record this cash receipt in a bank deposit ticket that is to be created later on. See the Creating a new bank deposit page in the Banking section in this Learning Center for instructions on how this is done.

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